Chenega Corporation Records Technician in Washington DC, District Of Columbia

CHENEGA APPLIED SOLUTIONS, LLC.

Company Job Title:

Records Technician (DoJ)

Clearance:

Secret Eligible

Location:

Washington, DC

Reports To:

Project Manager

FLSA Status:

Non-Exempt, Full Time, SCA

Executive Order 13495, The Non Displacement of Qualified Workers Under Service Contracts provide first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.

Summary:The Records Technician coordinates the activities of groups of clerks to ensure the effective performance of routine functions and special activities..

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Assist records clerks in creating, receiving, processing, maintaining, retrieving, and retiring litigation and other case files

  • Record information in logs and in automated tracking systems (ARTS) or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records; checking files in and checking them out; transferring files; retiring files; etc.)

  • Research ARTS, CASES, and other information systems and finding aids to identify and locate case files;

  • Identify, organize, describe, and label record materials;

  • Retrieve, process, and maintain files, including the removal of duplicate copies of records, the preparation of substitute NEWs and substitute closure forms when missing, the replacement of worn or improperly labeled folders, the redistribution of files on the shelves, etc.;

  • Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them;

  • Prepare the necessary forms to transfer records to the WNRC (SF-135s) and maintaining RMU copies of all such forms and associated box lists;

  • Prepare necessary reference request forms to obtain files from the WNRC and coordinating pick-ups with the messenger and WNRC staff

  • Obtain all necessary information from requestor; entering that information in ARTS and in a separate tracking log; and completing internal work request forms for the file request;

  • Review loose documents intended for interfiling in case files located at the FRC to ensure proper DJ number identification and to identify the specific stack and shelf location of the files at the FRC

Non-Essential Duties:

  • Executing special projects for RMU management and COR or other government records staff with respect to special collections of records, their organization, identification, use, and tracking;

  • Conduct research, training personnel, as necessary; and screening all file requestors to ensure that they are Civil Division employees

  • Contact those to whom the RMU has checked out files to solicit return of the files.

  • Assist requestors with identification of specific cases of interest and the DJ numbers for them based on whatever identifying information the requestors may have (case name, docket numbers, district, case type, etc.), making use of CASES search facilities, old microfilm classification and docket cards, and other reference tools;

  • Other duties as assigned to support business needs

Supervisory Responsibilities:NONE

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • 1 years of college education or 1 years of relevant education beyond high school (e.g., paralegal training) or 1 years of experience as a supervisor of records clerks in legal office environment;

  • 3 years of previous experience in records management and filing functions that demonstrate: a knowledge of filing procedures and techniques; an ability to maintain files, including the ability to interpret and apply records policy and techniques in a variety of situations; and a mastery of numerical, alphabetical, and chronological sequencing;

  • 1 years of experience as a receptionist or other position that requires constant public communications,

  • Must possess a valid driver’s license

Knowledge, Skills and Abilities:

  • Ability to work individually, in teams, and interact tactfully with Government staff;

  • Ability to communicate fluently in English and understand and follow procedures.

  • Must have excellent hearing and oral communications skills in English.

  • Ability to lift standard FRC boxes, weighing 30 pounds numerous times during the course of a day

  • Demonstrated ability to deal simultaneously and calmly with several crises; to determine the relative importance of each; to recognize important users of the service and to accord to them priority attention; to discern the true nature of problems from imprecise descriptions; and to refer problems to the proper individuals for resolution;

  • Ability to obtain Secret clearance

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment :

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • 1 years of college education or 1 years of relevant education beyond high school (e.g., paralegal training) or 1 years of experience as a supervisor of records clerks in legal office environment;

  • 3 years of previous experience in records management and filing functions that demonstrate: a knowledge of filing procedures and techniques; an ability to maintain files, including the ability to interpret and apply records policy and techniques in a variety of situations; and a mastery of numerical, alphabetical, and chronological sequencing;

  • 1 years of experience as a receptionist or other position that requires constant public communications,

  • Must possess a valid driver’s license

Job: Clerical Support

Organization: Chenega Applied Solutions

Title: Records Technician

Location: District of Columbia-Washington DC

Requisition ID: 1700002223