Chenega Corporation Cont Spec III-DOE NNSA-CPTS in Albuquerque, New Mexico

CHENEGA PROFESSIONAL & TECHNICAL SERVICES, LLC

Company Job Title:

Contracts Specialist III-DOE-NNSA

Chenega Job Title:

Administrator III, Contracts

Clearance:

Background Check

Location:

Albuquerque, NM

Reports To:

Program Manager

FLSA Status:

Exempt, Full Time, Regular

Prepared Date:

5-25-2018

Approved Date:

5-25-2018

Summary:

Chenega Professional & Technical Services (CPTS) is seeking a Contracts Specialist III to provide acquisition support services to the Office of Acquisition Management (OAM) and Management and Budget (MB) within the Department of Energy’s (DOE) National Nuclear Security Administration (NNSA). Specifically, this individual shall provide assistance to NNSA on contract closeout procedures and cost-type contract closeout procedures. The Contracts Specialist III also assists the government in performing acquisition support functions to include pre-solicitation, post-award, and administration (modification) functions. Acquisition support is performed in accordance with Federal Law, the Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR), and all other procedures applicable to the contract acquisition process.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Assist with contracts closeout and cost-type closeout procedures.

  • Perform technical writing, review, and editing of information for pre-award and post-award documents.

  • Prepare, review, and coordinate acquisition packages in accordance with NNSA’s Coordination and Approval Process (CAP).

  • Organize and translate contract information into clear writing documents.

  • Assist OAM in creating, updating, and enhancing customer contract documents.

  • Utilize standard contract guidelines, customer requirements, and translate into writing. Apply clear, concise language, and adhere to NNSA template formats to produce accurate, quality documents.

  • Ensure contract documents are in accordance with Federal Law, department regulations and procedures applicable to the acquisition process and the administration of contracts.

  • Perform thorough market research to assist in acquisition planning.

  • Assist in drafting acquisition plans (to include acquisition strategies), source selection plans (including evaluation criteria), justification and approvals, synopses, requests for proposals (RFP), and other award documents for both negotiated/competitive and sole-source procurements.

  • Assist in preparing solicitation packages and all amendments.

  • Assist in drafting all documents required for contract award associated with orders placed under Federal Supply Scheduled (FSS) orders placed under competitive multiple award contracts and new contracts.

  • Provide administrative and logistical support to contract proposal evaluations.

  • Provide support in the preparation for discussions/communications with potential Offerors.

  • Provide support in the preparation of source selection reports and draft briefings.

  • Assist in performing cost/price analysis of Offeror’s proposals.

  • Assist in drafting pre-negotiation objectives and price negotiation memoranda.

  • Provide administrative and logistical assistance in the debriefing of Offerors.

  • Assist in preparing contractual documentation for contract modifications.

  • Prepare draft correspondence and contract documents.

  • Prepare presentation materials and participate in Government meetings as designed by the Contracting Officer (CO).

  • Track cost, schedule, and performance measures.

  • Respond to inquiries on contract performance.

  • Prepare and standardize contract reports.

  • Monitor contract compliance with contractual requirements.

  • Assist in performing analyses of Contractors’ compliance with Cost Accounting Standards and FAR Part 31.

  • Assist in the review and evaluation of the Contractors’ requests for payments.

  • Monitor for timely Contractor notifications of any anticipated overrun, or underrun, of the estimated cost under cost-reimbursement contracts; and inform the CO if determined to jeopardize contract performance.

  • Analyze limitation on payment statements and assist CO in the recovery of Contractor overpayments.

  • Monitor Contractor compliance with small business requirements.

  • Assist the CO in the administration of Government Property, to include the following: reviewing and providing recommendations regarding the adequacy of Contractor’s property systems; preparing/conducting annual assessments; reviewing reports; reviewing excess property requests; preparing/recommending technical advice on all personal property related issues, processing requests for deviations from the federal property management regulations; preparing personal property transfer approval/disapproval recommendations (domestic and foreign); processing of loans in accordance with applicable regulations (domestic and foreign); and performing follow-ups as necessary.

Non-Essential Duties:

  • Other duties as assigned.

Supervisory Responsibilities:

  • None.

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Minimum of a Bachelor’s degree in Business Administration, Finance, or another relevant discipline.

  • Minimum of 7 years of contracting experience specializing in general contract closeout procedures, cost-type contract closeout procedures, and performing all acquisition support functions (cradle to grave). Shall have experience in performing all acquisition support functions including, but not limited to, contact pre-award, solicitation, post-award, and administration.

  • Must have experience in performing all Contract Specialist II functions, as outlined in the contract statement of work.

Knowledge, Skills and Abilities:

  • Ability to communicate effectively, orally and in writing.

  • Demonstrated experience in maintaining good rapport and discretion in communicating with vendors, contractors, universities, non-profits, or other organizations whose acquisition instruments are to be closed; and with other Federal agencies or offices, such as the Defense Contract Audit Agency (DCAA).

  • Must possess knowledge of general contract closeout procedures, cost-type closeout procedures, and cradle-to-grave acquisitions.

  • Skilled at using Microsoft Word, Excel, PowerPoint, Exchange/Outlook Mail, Internet Explorer, Microsoft Visio, Access, and Adobe Acrobat Exchange.

  • Proficiency in DOE/NNSA software programs such as FAST, IDW, STRIPES, and CPARS is preferred.

  • Should be able to demonstrate a strong understanding of federal law, FAR, and DEAR.

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

M#

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Minimum of a Bachelor’s degree in Business Administration, Finance, or another relevant discipline.

  • Minimum of 7 years of contracting experience specializing in general contract closeout procedures, cost-type contract closeout procedures, and performing all acquisition support functions (cradle to grave). Shall have experience in performing all acquisition support functions including, but not limited to, contact pre-award, solicitation, post-award, and administration.

  • Must have experience in performing all Contract Specialist II functions, as outlined in the contract statement of work.

Job: Contracts Administration

Organization: Chenega Professional & Technical Services

Title: Cont Spec III-DOE NNSA-CPTS

Location: New Mexico-Albuquerque

Requisition ID: 1800001321