Chenega Corporation Records Clerk (DoJ) in Fairfax, Virginia

CHENEGA APPLIED SOLUTIONS, LLC.

Company Job Title:

Records Clerk (DoJ)

Clearance:

Secret Eligible

Location:

Fairfax, VA

Reports To:

Project Manager

FLSA Status:

Non-Exempt, Full Time, SCA

Executive Order 13495, The Non Displacement of Qualified Workers Under Service Contracts provide first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.

Summary:

· TheRecords Clerk creates, receives, processes, maintains, retrieves, and retires litigation and other case files.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Records information in logs and in automated tracking systems (CIMS) or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records; checking files in and checking them out; transferring files; retiring files; etc.)

  • Researches CIMS and other information systems and finding aids to identify and locate case files.

  • Identifies, organizes, describes, and labels record materials.

  • Interfiles documents into files, refile sections, create new file sections physically and on CIMS, label files, and attach bar code labels to them, scan documents; create electronic file folders.

  • Retrieves files and process them for delivery to requestors.

  • Maintains files, including the removal of duplicate copies of records, the preparation of substitute NEWs and substitute closure forms when missing, the replacement of worn or improperly labeled folders, the redistribution of files on the shelves, etc.

  • Prepares files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them.

  • Conducts regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.

Non-Essential Duties:

· Other duties as assigned

Supervisory Responsibilities:

· NONE

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • High School diploma/GED required

  • At least 1 year of college or at least 2 years of previous experience in records management or filing functions, preferably in a legal office environment. 6 months of on-the-job experience using a computer terminal, a scanner and electronic document management tools and software.

  • Must possess a valid driver’s license.

Knowledge, Skills and Abilities:

  • Knowledge of filing procedures and techniques.

  • Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations; and a firm grasp of numerical, alphabetical, and chronological sequencing.

  • Ability to type proficiently.

  • Ability to work individually, in teams, and interact tactfully with Government staff.

  • Ability to communicate fluently in English and understand and follow procedures.

  • Ability to obtain a Secret Clearance

  • Demonstrated ability to deal simultaneously and calmly with several crises; to determine the relative importance of each; to recognize important users of the service and to accord to them priority attention; to discern the true nature of problems from imprecise descriptions; and to refer problems to the proper individuals for resolution.

Diversity:

· Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

· Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

· The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

· During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • High School diploma/GED required

  • At least 1 year of college or at least 2 years of previous experience in records management or filing functions, preferably in a legal office environment. 6 months of on-the-job experience using a computer terminal, a scanner and electronic document management tools and software.

  • Must possess a valid driver’s license.

Job: Clerical Support

Organization: Chenega Applied Solutions

Title: Records Clerk (DoJ)

Location: Virginia-Fairfax

Requisition ID: 1800001134